Automate Your Email Responses: A Step-by-Step Guide Using ChatGPT, BotX, and Zapier

BotX team
June 21, 2024


Overwhelmed by a never-ending stream of emails? Imagine an AI assistant responding to emails and understanding and processing attachments. It sounds like a dream, but it’s possible! This tutorial will show you how to set up a powerful, autonomous AI email responder using ChatGPT, BotX, and Zapier.

Why Automate Your Email Responses?

Managing emails can be a daunting task, consuming valuable time and energy. Automating your email responses can:

  • Save Time: Eliminate the need for manual email sorting and replying.
  • Enhance Efficiency: Automatically handle attachments and complex queries.
  • Boost Productivity: Free up time for more important tasks.

What You’ll Learn in This Tutorial

In this guide, we’ll walk you through setting up an autonomous email responder using ChatGPT, BotX, and Zapier. You’ll learn:

  1. Introduction to the Tools: Overview of ChatGPT, BotX, and Zapier, and why they’re ideal for automating email responses.
  2. Setting Up the Workflow: A detailed step-by-step guide to configuring the AI to handle emails and attachments.
  3. Handling Attachments: How to process and convert attachments into a format that the AI can understand.
  4. Finalizing the Setup: Combining all elements to create a fully functional, autonomous email responder.

Introduction to the Tools


ChatGPT, developed by OpenAI, is a state-of-the-art language model capable of understanding context and generating human-like responses. It’s ideal for creating personalized and relevant email replies.


BotX is a no-code platform that allows you to create powerful AI agents without any programming skills. It excels at handling complex tasks like processing email content and attachments.


Zapier is an automation tool that connects different apps and services, allowing you to create custom workflows. It’s perfect for triggering actions and responding to specific events, such as receiving an email.

Important Gmail Settings

  • App Password Requirement: Using your regular email password won’t work for Gmail. You must create an app password via Google Security and use this instead.
  • Enable IMAP: Make sure IMAP is enabled for your Gmail account. Go to Google Account -> Data & Privacy -> Data from apps and services you use -> Apps and services -> Gmail -> Settings -> Forwarding and POP/IMAP -> IMAP access: Enable IMAP or directly via Gmail Settings.


Automating your email responses with ChatGPT, BotX, and Zapier is possible and incredibly effective. Following this tutorial will transform your email management process, making it more efficient and less time-consuming. Say goodbye to inbox chaos, and hello to a new era of productivity!

BotX team